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Hotel Banquet Equipment

Hotel Event Planning

September 27, 2012

The Ryder Cup is only hours away! While you may be just now gearing up for the big event, chances are that hotels in the Medinah, IL, area have been planning for months.

Planning for a large event within the community takes a proactive approach. There are so many details to consider, but the real challenge is staying up to date on everything going on in the city and getting the inside scoop. Our biggest piece of advice is to begin attending Chamber of Commerce meetings and networking with decision-makers. For events like the Ryder Cup, discussions of sponsors and other details will take place and present opportunities for your hotel to be at the forefront.

Incentives such as offering a discount with ticket purchases and offering group discounts or lower rates on a particular weekend can really put you ahead of the game. Invest in advertising on the ticket or event website and get those fans in your doors.

Think of details that your guests will need during their stay. Coordinate taxis and shuttles to be on-hand before, during and after the event. Perhaps the hotel coffee shop needs to open earlier than usual, or the dining room should stay open late to accommodate the event hours. Have a concierge on hand to assist with questions about the venue, other things to do in the city, and restaurant recommendations. Inform your staff of any events guests will be involved with to engage in conversation. On the big day, placing a banner or signage may help get guests ready and excited for the event and remember to show support for the event they are passionate about.

Proper planning and preparedness will ensure that your hotel excels during busy events and special activities. Taking advantage of these opportunities and delivering excellence is sure to keep you on top.

When Conferences Require Privacy

July 25, 2012

Let’s say you’ve just booked a quarterly Town Hall Meeting for one of the largest corporations in town. They ask you what measures your hotel has in place to ensure the privacy of the event.  What do you say?

Hopefully your customer service representative is able to respond that you offer code or key card access to the meeting hall and possibly even options to hire security guards. Depending on the company, this could make or break a deal.  After all, you should realistically assess how easy it would be for someone to walk inside your hotel and enter the meeting room without passing any sort of security.

American Hotel Register offers a variety of lock pads to ensure you are able to book conferences that require privacy safeguards. From typical electronic key card access, to a code system that is given out to attendees prior to the meeting, American Hotel has you covered!

You’d be surprised how many organizations would be glad to find out that you have measures in place to keep their proprietary information secure. And these measures are not just for companies – what about conferences or events that require a purchased ticket for entry?  Putting a simple code on the invitation would ensure that guests could come and go as they please without hassle of a check-in table. It’s a simple and cost-effective solution to ensure your events go as smoothly as possible.

Conference and Banquet Room Best Practices

March 21, 2012

Now is the time to start preparing for the spring conference season – from trade shows to corporate events, and even private parties. As the warmer months approach, inquiries will begin to pour in. American Hotel Register is here to ensure you have all of the tools to make it a stress-free, organized and successful season.


Getting Leads

A key to building leads for hotel conferences is an updated website outlining the options that are available for the conference. For example, this Hyatt Hotel website lists all of their rooms and features, as well as a link to visualize the different floor plan setups. Offering a variety of options, such as classroom style, U-shape, and round tables, can ensure you will meet the needs of a variety of clientele. Photos on your website from past events can also showcase your expertise.


Maximizing Space

If you use meeting planning software when planning an event, it will often calculate the space needed by the number of chairs. However, if there is a large panel of speakers who will be standing, or if it’s a short event, you may have more liberty with the furniture and space. Also, try investing in chairs of a smaller width or tables to fit your room dimensions. For example, if your room is longer than wide, invest in long tables to maximize your width.


Upgrading Equipment

Depending on the type of event or conference, there are certain items that will be requested by prospective customers, such as presentation boards, stages, podiums and projection equipment. Table skirts always add a touch of style to trade show events as well. Top quality and easily accessible accessories and accommodations will also allow for a successful event.


Using these techniques and referring to the American Hotel Register website for ideas and cost-effective products can help impress your guests, meet their needs, and keep them coming back.

Tablesetting Guide

September 23, 2011


This handy reference guide features five of the most common table settings found in restaurants. Use these guides to help you plan your dinnerware, glassware, and flatware orders. Your Foodservice representative will help you with hints on using additional specialty items.


Dinnerware: 2 Bread & Butter Plates, Cup, Saucer
Glassware: Water Glass, Juice Glass
Flatware: Dinner Fork, Dinner Knife, Teaspoon


Dinnerware: Bread & Butter Plate, Luncheon Plate
Glassware: Water Glass, Wine Glass
Flatware: Salad Fork, Dinner Fork, Dessert or Dinner Knife, Teaspoon


Dinnerware: Bread & Butter Plate, Salad Plate, Dinner Plate
Glassware: Water Goblet, Wine Glass
Flatware: Salad Fork, Dinner Fork, Dinner Knife, Teaspoon, Butter Knife

Formal DinnerFormal Dinner

Dinnerware: Bread & Butter Plate, 2 Salad Plates, Service Plate, Cup, Saucer
Glassware: Water Goblet, Champagne Flute, Wine Glass
Flatware: Salad Fork, Dinner Fork, Dinner Knife, Oval Bowl/Dessert/ Dinner Spoon, Teaspoon, Butter Knife

Banquet or BrunchBanquet or Brunch

Dinnerware: Bread & Butter Plate, Salad Plate, Dinner Plate, Cup, Saucer
Glassware: Water Glass or Water Goblet, Wine Glass
Flatware: Salad Fork, Dinner Fork, Dinner Knife, Teaspoon




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