Browsing Tag

Hotel Banquet Equipment

Conference and Banquet Room Best Practices

March 21, 2012

Now is the time to start preparing for the spring conference season – from trade shows to corporate events, and even private parties. As the warmer months approach, inquiries will begin to pour in. American Hotel Register is here to ensure you have all of the tools to make it a stress-free, organized and successful season.


Getting Leads

A key to building leads for hotel conferences is an updated website outlining the options that are available for the conference. For example, this Hyatt Hotel website lists all of their rooms and features, as well as a link to visualize the different floor plan setups. Offering a variety of options, such as classroom style, U-shape, and round tables, can ensure you will meet the needs of a variety of clientele. Photos on your website from past events can also showcase your expertise.


Maximizing Space

If you use meeting planning software when planning an event, it will often calculate the space needed by the number of chairs. However, if there is a large panel of speakers who will be standing, or if it’s a short event, you may have more liberty with the furniture and space. Also, try investing in chairs of a smaller width or tables to fit your room dimensions. For example, if your room is longer than wide, invest in long tables to maximize your width.


Upgrading Equipment

Depending on the type of event or conference, there are certain items that will be requested by prospective customers, such as presentation boards, stages, podiums and projection equipment. Table skirts always add a touch of style to trade show events as well. Top quality and easily accessible accessories and accommodations will also allow for a successful event.


Using these techniques and referring to the American Hotel Register website for ideas and cost-effective products can help impress your guests, meet their needs, and keep them coming back.